Information Management Program

The Information Management Program contains all the tools and procedures used to control the creation of records, and the methods and procedures required to maintain and preserve records.  These tools assist University offices with their recordkeeping responsibilities, which include the creation, receipt, filing, maintenance and disposal of records.

These tools include:

• The University Classification System (UCLASS)   
• The Master Records Retention Schedule (MaRRS)
• Training in the fundamentals of recordkeeping

 

Destruction of University Records

The destruction of University records is governed by the Records Retention and Disposition Policy.  Section 4 of this policy states:

4.1 Records retention and disposition rules for the University's  business information assets shall be published in the Master Records Retention Schedule (MaRRS).

4.2 MaRRS shall be the primary source of retention requirements for the University's business information assets.  It will provide the legal authority for the transfer, storage or destruction of records as required under s.3(e)(ii) of the Freedom of Information and Protection of Privacy (FOIP) Act (RSA 2000).

The policy ensures that University records cannot be destroyed unless there is an official retention rule authorizing their destruction.